PENN SERVICES

Payroll Administrator & Accounting Assistant

Human Resources Division

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Penn Services LLC
6808 Prescott Avenue, St. Louis, Missouri 63147

Full-Time  |  Salary
8 Hour Shift  |  Monday to Friday
$50,000 - $65,000 per year

Position:  24-ADMIN-001-0529
Hiring:  One Candidate

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Penn Services is seeking an Payroll Administrator and Accounting Assistant for our Human Resources division. Offices located in St. Louis, MO.

Penn Services offers a competitive salary and benefits. Starting pay for the PAYROLL ADMINISTRATOR AND ACCOUNTING ASSISTANT position is based on education, experience and skill level. Starting salary $50,000 - $65,000 per year. Benefits include 401(k), 401(k) Matching, Dental Insurance, Health Insurance, Paid Time Off.

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Position Overview
Payroll Administrator and Accounting Assistant

Job Summary: We are seeking a versatile and detail-oriented Payroll Administrator and Accounting Assistant to oversee the accurate and timely processing of union payroll activities and accounts payable transactions. This role requires a keen understanding of both union payroll regulations and accounts payable procedures, as well as exceptional organizational and communication skills.


RESPONSIBILITIES:

Union Payroll Processing:

- Manage all aspects of union payroll processing, including calculating wages, deductions, allowances, per diems, PTO, and contributions in accordance with collective bargaining agreements.
- Prepare and submit accurate and timely union reports, dues, and contributions, ensuring compliance with regulatory requirements.
- Collaborate with HR department to ensure accurate employee data and resolve any payroll-elated inquiries or issues.
- Generate and submit Certified Payroll reporting in compliance with MBE requirements.
- Stay informed about changes in union regulations and reporting requirements and update payroll processes accordingly.

Accounts Payable Management:

- Process invoices, expense reports, and payment requests accurately and efficiently.
- Verify accuracy of invoices, including pricing, quantities, sales tax exemption and terms, and resolve discrepancies as needed.
- Reconcile vendor statements and address any outstanding issues or discrepancies.
- Maintain vendor records, including contact information, payment terms, and tax documentation.
- Obtain lien waivers for material purchases.

Data Analysis and Reporting:

- Analyze accounts payable and payroll data to identify trends, discrepancies, and areas for process improvement.
- Prepare regular reports on accounts payable aging, payroll expenses, union contributions, and other relevant metrics for management review.
- Assist with budgeting and forecasting processes by providing accurate and timely financial information.

Compliance and Recordkeeping:

- Ensure compliance with company policies, accounting principles, and regulatory requirements in accounts payable and payroll processes.
- Maintain accurate and organized records of accounts payable transactions, payroll data, and union reports.
- Assist with internal and external audits by providing documentation and supporting information as needed.

Qualifications:

- Bachelor's degree in Accounting, Finance, Business Administration, or related field. Or work experience sufficient to support job requirements.
- Minimum of 5 years of experience in union payroll administration, and accounts payable with specific experience in union payroll preferred.
- Knowledge of payroll regulations, including federal, state, and local tax laws, as well as union contracts and reporting requirements.
- Proficiency in accounting software (e.g., Sage Contractor 100, HH2 AP) and payroll systems (e.g.,Paychex), and other pertinent software (e.g., Outlook, Excel, Word, Adobe).
- Strong analytical skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work effectively in a fast-paced environment and prioritize tasks to meet deadlines.
- Strong problem-solving skills and a proactive approach to resolving issues.
- Certification as a Payroll Professional (e.g., CPP) is a plus.

*This position will be available at either location: Palatine IL or St. Louis MO.

Benefits

• Health Insurance

• Dental Insurance

• Vision Insurance

• 401(k)

• 401(k) Matching

• Paid Time Off